Do you ever feel swamped by the number of emails you get each day for your business? There is an effective way to sort through them and find the information that’s actually important without having to scan through your inbox.
You can use an email parser program to parse emails, and collect and organize the essential data, so you don’t have to spend hours poring over the emails and straining your eyes on your inbox content.
Email Parser Detailed
So, what’s an email parser? It’s a program that is designed to extract data from your inbox and emails automatically. It can find information in the heading, body, and attachments of the email, scanning even PDF, MS Office, and CSV files so you don’t have to look through all of that. The information is then sent to a separate application and arranged as you have specified so it’s easy to assess, examine, and use.
The parsing tool will look for keywords you have set so it can find exactly what you are looking for and arrange it for your later use or your records. All of this happens automatically after you set up the program, saving you a ton of time.
What Are the Advantages of Using an Email Parser?
That brings us to the benefits of this kind of program. Why might you want to use it in your own business?
Reduces the need for Staff – A lot of businesses have their secretaries or other employees search through emails to find and collate important data. You can keep your employees assigned to more important work elsewhere, though, if you are using an email parser program.
Minimizes Risk of Error – There is going to be some measure of human error involved if you have your people copying data from emails, searching the emails for information, and collecting that for you. The parser program can do all of that automatically so there is no chance that a mistake will be made.
Organized Data – This is also a great way to keep all of your email information saved for your records and organized in a way that is really easy to use. It’s all kept in one place so you don’t have to sort through countless emails to find the data you need.
Saves Time and Money – You can conserve valuable resources for your business by using this kind of program. It can do the work of others, even while your employees are not at work. It doesn’t need to take time off or take breaks, so you can get the information collected and organized quicker. Why having some tasks automated, you definitely save money and valuable human resources that could be put to better use on other tasks.